Information Rights Management (IRM) in SharePoint is a feature that helps organizations protect sensitive documents and information by restricting how they can be used, accessed, and shared. IRM employs encryption and other controls to enforce policies on documents stored in SharePoint.

Key Features of IRM

• Access Control: IRM allows administrators to define who can open, modify, print, or copy documents.

• Encryption: Documents are encrypted to prevent unauthorized access or editing.

• Usage Policies: Customized policies can be applied to limit actions on documents, such as prohibiting printing or requiring file expiration.

• Integration with Microsoft Rights Management Services (RMS): IRM in SharePoint leverages Microsoft RMS to manage rights and permissions effectively.

How to Enable IRM in SharePoint

• 1. Ensure that your SharePoint environment is configured to work with Microsoft Rights Management Services (RMS).

• 2. Navigate to the library settings for the document library you want to protect.

• 3. Under the 'Information Rights Management' section, check the box to enable IRM.

• 4. Specify the permission settings and usage rights that apply to the documents in this library.

• 5. Save your changes.

Limitations of IRM

• Not all file types are supported for IRM protection.

• IRM needs to be set up and configured properly in both SharePoint and RMS.

• Users must have appropriate permissions to access IRM-protected documents.

Considerations

• - Be aware of the implications of applying restrictions, as it may affect user productivity.

• - Regularly review and update IRM policies to align with organizational changes and compliance requirements.

IRM in SharePoint is a powerful tool for safeguarding sensitive information, ensuring that organizations can maintain control over their intellectual property and confidential data. By implementing IRM, businesses can mitigate risks associated with data leaks and unauthorized access.